Who is UMNAI?
We are UMNAI, a limited company (registration number C92126) and our registered address is:
Level 1, Quantum House, 75, Abate Rigord Street, Ta’ Xbiex, XBX 1120, Malta.
Our data protection officer is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact our data protection officer by email at email@example.com
How do we use your data?
When you contact us by phone or through our website contact form:
When you phone us or use the contact form on our website for general queries, we may handle your personal information (your name, contact details and the other details you provide to us) in order to provide the customer services you have asked us to. This could be when you ask us to provide more information about the products and services we offer, or when you ask us for technical support. We rely on your consent to handle your personal information in this way. If you do not provide us with the personal information we request from you for customer services purposes, we may not be able to fully answer your queries.
When you apply for a job with us:
When you submit a job application on our website, we will collect and store your personal information that you submit to us, including the information contained in your CV, your covering letter, your on-line application (including your name and contact details), information about your nationality and your entitlement to work in Malta, in order to allow us to consider your job application.
We may also collect and store your personal information we obtain from your named referees and certain publicly accessible sources, such as LinkedIn.
If your application progresses to a later stage, we may collect and store your bank details for the purposes of any expense reimbursement, and any information you provide to us during an interview, in order to further progress your application. We may also collect and store information about your health, including any medical conditions for the purpose of making reasonable adjustments to the interview process.
We will use your personal information to:
- assess your skills, qualifications, and suitability for the applicable role;
- carry out background and reference checks, where applicable;
- communicate with you about the recruitment process; and
- keep records related to our hiring processes.
We may share your personal information with third-party providers, such as Hubspot or Microsoft, for the purposes of tracking our job candidates, and for the storage of documentation relating to your application.
We process your personal information because we have a legitimate interest to make sound, fair and justifiable recruitment decisions, to benefit our business, as well as to exercise our rights in the field of employment law.
When you sign up to our mailing list:
This section applies if you have opted in to receive marketing communications from us, by entering your email address into the relevant section of our website, or have previously expressed an interest in our products and services and have not opted out.
We will handle your personal information (such as your name, email address and telephone number) to provide you with marketing communications in line with any preferences you have told us about.
When we send you marketing emails because you have opted-in to receive them, we rely on your consent to contact you for marketing purposes. We may use a third-party provider, such as Hubspot or Mailchimp or Microsoft, to store certain data, but please refer to the section below on ‘Where is your data stored?’
If you have not opted-in and we send you marketing emails, we do this because of our legitimate interest to promote the success of our business by engaging with potential customers.
Every email we send to you for marketing purposes will also contain instructions on how to unsubscribe from receiving them.
You are not under any obligation to provide us with your personal data for marketing purposes.
You can tell us that you do not want your personal information to be processed in this way at any time by contacting us at firstname.lastname@example.org or, where relevant, by following the unsubscribe link shown in every marketing communication you receive from us.
To improve our site:
We may share your aggregated, anonymous data with third party analytics and search engine providers that assist us in the improvement and optimisation of our site.
We will also use your personal information for the purposes of making our site more secure, and to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
We process your data for this reason because we have a legitimate interest to provide you with the best experience we can, and to ensure that our site is kept secure.
You can prevent us from using your personal information in this way by using the ‘do not track’ functionality in your internet browser. If you enable do not track functionality, our site may be less tailored to your needs and preferences.
If our business is sold:
We will transfer your personal information to a third party:
- if we sell or buy any business or assets, we will provide your personal information to the seller or buyer (but only to the extent we need to, and always in accordance with data protection legislation); or
- if we or the majority of our assets are acquired by somebody else, in which case the personal information held by us will be transferred to the buyer.
We process your personal information for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal information in this way, the relevant seller or buyer of our business may not be able to provide services to you.
In some circumstances we may also need to share your personal information if we are under a duty to disclose or share it to comply with a legal obligation.
What about technical information and analytics?
Information we collect about you: when you visit our site we will automatically collect the following information:
- technical information, including the Internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, screen resolution, operating system and platform; and
- information about your visit, including the full Uniform Resource Locators, clickstream to, through and from our site (including date and time), page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page.
Information we receive from other sources:
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer. We only use (and store) non-essential cookies on your computer’s browser or hard drive if you provide your consent.
We are also working closely with third party advertising networks, analytics providers, hosting providers and search information providers from whom we may also receive general aggregated anonymous information about you.
We will combine the information you provide to us with information we collect about you.
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
Apart from essential cookies, all cookies will expire after 2 years.
Where is your data stored?
Many of our external third parties, particularly those we use to create our mailing list, are based outside the European Economic Area (EEA) so their processing of your personal information will involve a transfer of data outside of the EEA.
Whenever we transfer your personal information outside of the EEA, we ensure it is protected by making sure at least one of the following safeguards is in place:
- by transferring your personal information to a country that has been deemed to provide an adequate level of protection by the European Commission;
- by using specific contracts approved by the European Commission which give your personal information the same protection it has; or
- where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US.
All information you provide to us is stored on our secure servers or those of our third-party data storage providers.
How long do we retain your data for?
Where you are a customer of UMNAI, we will retain your data for as long as necessary to ensure that we are able to assist you should you have any questions, feedback or issues in connection with your use of our products and services or if any legal issues arise.
Where we have used your personal information to contact you for marketing communications, if you have opted-in we will contact you at least every 2 years to ensure you are happy to continue receiving electronic communications.
If you tell us that you no longer wish to receive marketing communications from us, we promise to stop sending them to you.
Where we have processed your data for any other reason (such as where you have contacted us with a question in connection with our products and services) we will retain your data as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal or accounting requirements.
To determine the appropriate retention period for the personal information we hold, we consider the amount, nature and sensitivity of the personal information, the risk of harm from unauthorised use or disclosure of your personal information, the reasons why we handle your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.
Your right to object under data protection laws
You have the right to object to us handling your personal information when:
- we are handling your personal information based on our legitimate interests (as described in the “How do you use my data” section above). If you ask us to stop handling your personal information in this way, we will stop unless we have compelling grounds as to why our use of your personal information should continue; or
- for marketing purposes. If you ask us to stop handling your personal information on this basis, we will stop.
What are my rights under data protection laws?
You have various rights under the data protection laws, which you can exercise by contacting us. The easiest way to do this is by email at email@example.com.
Right of access:
You are entitled receive confirmation as to whether your personal information is being processed by us, as well as various other information relating to our use of your personal information. You also have the right to access your personal information which we are handling.
Right to rectification:
You have the right to require us to rectify any inaccurate personal information we hold about you. You also have the right to have incomplete personal information we hold about you completed, by providing a supplementary statement to us.
Right to restriction:
You can restrict our processing of your personal information where:
- you think we hold inaccurate personal information about you;
- our handling of your personal information breaks the law, but you do not want us to delete it;
- we no longer need to process your personal information, but you want us to keep it for legal reasons; or
- where we are handling your personal information because we have a legitimate interest (as described in the “How We Use Your Data” section above, and are in the process of objecting to this use of your personal information.
Where you exercise your right to restrict us from using your personal information, we will then only process your personal information when you agree, except for storage purposes and to handle legal claims.
Right to data portability:
You have the right to receive your personal information in a structured, standard machine readable format and to send this to another organisation controlling your personal information.
This right only applies to your personal information we are handling because you consented to us using it or because there is a contract in place between us.
Right to erasure:
You have the right to require us to erase your personal information which we are handling in the following circumstances:
- where we no longer need to use your personal information for the reasons we told you we collected it for;
- where we needed your consent to use your personal information, you have withdrawn your consent and there is no other lawful way we can continue to use your personal information;
- when you object to our use of your personal information and we have no compelling reason to carry on handling it;
- if our handling of your personal information has broken the law; and
- when we must erase your personal information to comply with a law we are subject to.
Right to complain:
You have the right to lodge a complaint with the Information and Data Protection Commissioner, the supervisory authority for data protection issues in Malta.
Websites we link to
Our site may, from time to time, contain links to and from the websites of our partner networks and affiliates.
Our site connects you to different websites. If you follow a link to any of these websites or use our services, please note that you have left our site and these websites have their own privacy policies.
We do not accept any responsibility or liability for these policies or websites. Please check their policies before you submit any personal information to these websites.
By entering this Internet Site you are agreeing to be bound by the User Terms and Conditions of Use set forth below. If you do not agree with these terms and conditions, please do not use this site.
By entering this site you acknowledge and agree that this site will only be construed and evaluated according to Maltese Law. If you use this site from other locations you are responsible for compliance with any and all applicable local laws. UMNAI Ltd. makes no representations that the materials contained within this site are appropriate for locations outside the Maltese Islands. Any and all information contained in this site, including but not limited to information regarding products and services, applies only to those provided or offered within the Maltese Islands.
Materials featured on this website are copyright of UMNAI Ltd. and are covered by the provisions of the Copyright Act, by Maltese laws, policies, regulations and international agreements. This copyright material may be downloaded, displayed, and reproduced in an unaltered form only (retaining this notice) for personal, non-commercial use or for internal circulation within an organisation.
Authorisation to reproduce material from sites linked to this website must be obtained from the copyright holder concerned. To obtain permission to reproduce materials from this website, requests and enquiries should be sent by email to firstname.lastname@example.org.
By entering this site you acknowledge and agree that your use is at your own risk and that none of the parties involved in creating, producing, or delivering this site is liable for any direct, incidental, consequential, indirect, or punitive damages, or any other losses, costs, or expenses of any kind(including legal fees, expert fees, or other disbursements) which may arise, directly or indirectly, through the access to, use of, or browsing of this site or through your downloading of any materials, data, text, images, video or audio from this site, including but not limited to anything caused by any viruses, bugs, human action or inaction or any computer system, phone line, hardware, software or program malfunctions, or any other errors, failures or delays in computer transmissions or network connections.
Although the specifications, features, illustrations, equipment and other information contained in the site are based upon up-to-date information, and while UMNAI Ltd. makes all reasonable efforts to ensure that all material on this site is correct, accuracy cannot be guaranteed, and UMNAI Ltd. makes no warranties or representations as to its accuracy. All content information and materials contained in this site are provided to you ‘As Is’ without warranty of any kind, either express or implied, including, but not limited to, the implied warranty of merchantability, fitness for a particular purpose, title and non-infringement. Do not post on this site, or transmit to this site, any pornographic, obscene, profane, defamatory, libellous, threatening, unlawful or other material which could constitute or encourage conduct that would be considered a criminal offense, give rise to civil liability, promote the excessive or irresponsible consumption of alcohol, or otherwise violate any law or regulation. Notwithstanding the fact that Umnai Ltd. or other parties involved in creating, producing, or delivering this site, may monitor or review transmissions, posting, discussions, or chats, Umnai Ltd. and all parties involved in creating, producing or delivering this site, assume no responsibility or liability which may arise from the content thereof, including but not limited to claims for defamation, libel, slander, obscenity, pornography, profanity, or misrepresentation.
By entering this site you acknowledge and agree that any name, logo, trademark, or service mark contained on this site is owned or licensed by UMNAI Ltd. and may not be used by you without prior written approval. UMNAI Ltd. will aggressively enforce its intellectual property rights to the full extent of the law. Sound, graphics, charts, text, video, information, or images of places or people are either the property of Umnai Ltd. or used on this site with permission. Your use of any of these materials is prohibited unless specifically provided for on the site. Any unauthorized use of these materials may subject you to penalties or damages, including but not limited to those related to violation of trademarks, copyrights, privacy, and publicity rights.
Although this site may be linked to other sites, UMNAI Ltd. is not, directly or indirectly, implying any approval, association, sponsorship, endorsement, or affiliation with the linked site, unless specifically stated therein. By entering this site you acknowledge and agree that Umnai Ltd. has not reviewed all the sites linked to this site and is not responsible for the content of any off-site pages or any other site linked to this site. Your linking to any other off-site pages or other sites is at your own risk.
UMNAI Ltd. reserves the right to revise this legal information at any time and for any reason and reserves the right to make changes at any time, without notice or obligation, to any of the information contained on this site. By entering this site you acknowledge and agree that you shall be bound by any such revisions. We suggest periodically visiting this page of the site to review these terms and conditions.